BOS Meeting Minutes – 08/21/2017


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August 21, 2017
St. Johns, Arizona

Present were: Chairman Joe Shirley, Jr. and Vice Chairman Doyel Shamley. Also present were County Manager/Clerk of the Board Delwin Wengert and County Attorney Michael Whiting. Supervisor Alton Joe Shepherd participated via the telephone.

Chairman Shirley called to order the Board of Supervisors meeting at 8:32 a.m. in the Board of Supervisors chambers, County Annex Building, 75 West Cleveland Street, St. Johns, Arizona, and welcomed all in attendance.

Travis Simshauser led the Pledge of Allegiance.

Ferrin Crosby gave the invocation.

Chairman Shirley called for the Apache County Public Health Services District items.

Chris Sexton, Health Director requested approval of Intergovernmental Agreement #ADHS17-133163, Amendment 2 – Emergency Preparedness Program. This amendment is for the first budget period in the amount of two hundred eight thousand, nine hundred-eighteen dollars ($208,918.00) of a Center for Disease Control (CDC) 5-year grant that is a continuance of the Public Health Emergency Preparedness (PHEP) Grant and the grant requires an in-kind match of twenty thousand, eight hundred ninety-one dollars ($20,891.00). Mr. Shamley moved approval, seconded by Mr. Shepherd Mr. Shamley asked where the funding was coming from for the match. Mr. Sexton stated the soft match comes from salaries of Health Department employees. A discussion was held regarding what area of the county the program covers. Vote was unanimous.

Chris Sexton, Health Director, requested approval of the Well Site Endorsement Policy. Ms. Sexton stated the well site endorsement fee was adopted March 6, 2008 by the Board of Supervisors and this policy clarifies the well requirements.  Mr. Shamley moved approval, seconded by Mr. Shepherd. Vote was unanimous.

Mr. Shamley moved to adjourn, seconded by Mr. Shepherd. Vote was unanimous.

Chairman Shirley called for the regular agenda items.

Ryan Patterson, Finance Director, requested adoption of the property tax levy for 2017-2018. Mr. Shamley moved approval seconded by Mr. Shepherd. Vote was unanimous.

Mr. Wengert presented the Consent Items A-E and recommended approval. Mr. Shepherd moved approval seconded by Mr. Shamley. County Manager/Clerk of the Board:  A. Request approval of demands as distributed to the Apache County Board of Supervisors between August 7, 2017 to August 21, 2017. Payee Amount Shirley, Joe 2,079.38 Rogers, Kent 1,179.05 Stradling, Reed 1,491.56 Wilkins, Lane R 1,015.45 King, Walter Scott 1,239.77 Begay, Bernice Y 1,013.78 Burbank, Lorenzo 1,119.29 Elwood, Julius R 1,057.22 Bia, Johnnie 1,026.99 AMERICAN FAMILY LIFE ASSURANCE 1,085.03 APACHE COUNTY HSA 3,226.67 APACHE COUNTY MEDICAL 159,002.08 APACHE COUNTY TAX WITHHOLDING 136,630.80 ASRS LEGACY EORP1,089.96 AZ STATE RETIREMENT SYSTEM 95,130.78 COLONIAL LIFE AND ACCIDENT INS 1,256.35 CORRECTIONS OFFICER RET PLAN 7,037.32 CORRECTIONS OFFICER RETIREMENT PLAN 520 4,833.82 EORP LEGACY 1,288.26 NATIONWIDE 1,955.00 NATIONWIDE RETIREMENT SOL EODCRS 1,030.62 PUBLIC SAFETY PERSONNEL 401 7,699.10 PUBLIC SAFETY SHERIFF RET 40,401.03 SUPPORT PAYMENT CLEARINGHOUSE 2,279.89 CORONADO LAW FIRM PLLC 2,047.00 4IMPRINT    4,092.87 ADLERHORST INTERNATIONAL LLC    3,000.00 ALLEGRA  2,089.53 AZ DEPT OF HEALTH SERVICES 1,415.00  BAUMAN HOME AND AUTO INC 1,605.86 BENDER, JUDITH A 6,500.00 BERGE FORD INC 120,800.50 BILLS DISCOUNT AUTO PARTS (NAPA) 2,147.28 BLUE HILLS ENVIRONMENTAL 1,606.02 BRADCO 15,995.07 BURNHAM MORTUARY 2,743.70 BURNHAM MORTUARY 2,163.65 CENTRAL RESTAURANT PRODUCTS 3,050.72 COURTESY CHEVROLET 102,197.71 DURHAM COMMUNICATIONS INC 3,267.74 ELECTRONIC CENTER INC 2,794.53 EMPIRE MACHINERY 44,793.51 FOUR CORNERS WELDING & GAS SUPPLY 5,671.30 GALL’S INC 1,827.17 GLAXO SMITHKLINE PHARMACY 1,288.76 HAWKER AND EVANS ASPHALT CO 127,376.22 HILLYARD/FLAGSTAFF 2,780.86 HOME DEPOT 1,293.27 HUGHES SUPPLY INC (LAKESIDE) 1,804.63 INLAND KENWORTH INC (FARMINGTON) 3,681.13  JCG TECHNOLOGIES INC    2,304.17 NATIONAL BUSINESS FURNITURE 2,189.65 NAVOPACHE ELECTRIC COOPERATIVE 10,512.42 O’REILLY AUTO PARTS 6,389.33 OMNISOURCE UNITED INC 1,056.76 PIMA COUNTY MEDICAL 6,900.00  POWERLINE TECHNOLOGIES INC 6,113.84 QUILL CORP    4,047.47 SANOFI PASTEUR INC 1,853.48 ST JOHNS CITY 3,109.58 TRINITY SERVICES GROUP INC 18,781.98 VALLEY AUTO PARTS 1,664.62 WRIGHT EXPRESS FSC    1,913.21 YOUNGS FUTURE TIRE 1,363.30 NATIONAL BANK OF ARIZONA 0085 3,358.45 CLAW, MARIE B 3,312.78 CLYDE, VICTOR J 1,993.77 DAHOZY, RODGER 2,300.70 FULTON, LENORA Y 2,284.98 GRIMSLEY, DONNA  J    4,086.99 GUNNELS, BUTCH 2,112.35 HALL, CAROLYN S 1,794.90 VANDEMARK, RACHEL 4,002.87 WHITE, TOM M Junior 2,284.98 WHITING, MICHAEL B 4,459.81 YELLOWHORSE, JAY    3,046.87 AZ SUPREME COURT 4,964.59 BREWER LAW OFFICE PLLC 8,500.00 COWBOY UP HAY AND RANCH SUPPLY 1,205.33 DELL COMPUTER CORPORATION 2,338.21 DIAMOND DRUGS INC 2,453.01 DRAKE EQUIPMENT OF ARIZONA INC 1,968.92 GUINN, RICHARD C 1,590.00 HALL, STEVEN WAYNE 2,400.00 HAMBLIN LAW OFFICE PLC    8,500.00 HANCOCK, PAUL    3,288.91 HOME DEPOT 1,488.46 INGRAM LIBRARY SERVICES 3,564.33 KATHLEEN M MCGUIRE PSY D LLC 2,415.00 LATHAM, MICHAEL 1,100.89 LAW OFFICE OF DIRK LEGATE PLLC 8,500.00 LITTLE AMERICA HOTELS & RESORTS INC 1,248.21 NATIONAL DISTRICT ATTORNEYS ASSOC 1,300.00 NAVAJO TRIBAL UTILITY AUTHORITY 1,347.90 NAVAJO TRIBAL UTILITY AUTHORITY 1,864.28 NAVOPACHE ELECTRIC COOPERATIVE 13,226.35 PATTERSON, DANA BRYCE 8,500.00 QUILL CORP 6,403.78 EDW LLC 1,620.00 RUSH TRUCK CENTER 2,334.64 SECURUS TECHNOLOGIES IN 2,860.19 ST JOHNS CITY 5,272.42 STEVENS, SHANE 2,000.00 TJP COMMUNICATIONS2,362.56 VERIZON WIRELESS 2,213.73 WHITE MOUNTAIN PUBLISHING CO 2,449.96 OFFICE DEPOT 1,134.03 ROADSAFE TRAFFIC SYSTEMS INC 8,861.76 SHEPHERD, ALTON JOE 1,558.50 AZ DEPT OF REVENUE 1,474.87 Demands are payments made, or to be made, by the County. Specific details of the demands may be requested through the County public record request process. B. Request approval of minutes dated August 7, 2017. C. Request approval of a Fireworks Permit for Concho Fire Department for fireworks display on September 4, 2017, located at Cinder Mountain in Concho Valley. D. Request approval of the annual proclamation designating August as Child Support Awareness Month. Personnel Items: E. District II: Request approval to change the following positions: One (1) Administrative Coordinator (range 38) position to a Senior Planner (range 44) position and two (2) Administrative Coordinator positions (range 38) to two (2) Community Resource Liaisons (range 46) positions.  District III: Request approval to change an existing Administrative Coordinator position (range 38) to an Economic Development Director (range 60).  Vote was unanimous.

Mr. Wengert, on behalf of District II, requested approval of the Whole and Retail Network Services Agreement between Apache County and the Navajo Nation Utility Authority. Mr. Shepherd stated the county attorney needs more item to review the agreement. Mr. Shamley moved to table the item, seconded by Mr. Shepherd. Vote was unanimous.

David Romeo, Chief Deputy Treasurer, requested approval of a ratification of recorded Treasurer’s Deed 2012-001588 to allow for parcel 207-73-107 to proceed to the tax deed auction. Mr. Shamley moved approval, seconded by Mr. Shepherd. Vote was unanimous.

David Romero, Chief Deputy Treasurer approval of a “Certificate of Removal and Abatement of Taxes” pursuant to ARS §42-18351, §42-18352 and §42-18353. Mr. Romeo stated the total to be abated; five hundred ten dollars and 60 cents ($510.60). Total interest to be abated: two hundred thirty-nine dollars and 93 cents ($239.93); Total fees to be abated: zero, for a sum total of seven hundred fifty dollars and 53 cents ($750.53). Mr. Shamley moved approval, seconded by Mr. Shepherd. Vote was unanimous.

Ferrin Crosby, County Engineer, requested approval of the abandonment of the unopened portion of County Road #2140 in Alpine, Arizona. Mr. Crosby provided an overview of the process that the applicant completed. Mr. Crosby stated there were twenty responses to the mailing the applicant did, with 11 responded they wanted the abandonment and 8 responded they did not. Mr. Crosby stated there are members of the public that want to address the Board on this issue.

Omar Perez, the applicant requesting or the abandonment, provided an overview of the application process he has completed and asked the Board to approve the easement extinguishment application.

Ed Hunter, a resident of Alpine expressed his support of the abandonment.

Betty Ohr, a resident of Alpine, provided a letter to the Board and expressed her disapproval of the abandonment application.

Gilbert Ramos, a resident of Alpine stated he is opposed to the abandonment and provided a letter to the Board outlining his reasons for dis-approval.

Thesesa Allison, a resident of Alpine, expressed her opposition to the abandonment and provided a folder of documents the Board.

The Board held a discussion with Engineering Department representative Delos Bond and County Engineer Ferrin Crosby regarding the citizen’s concerns.  Mr. Shamley moved to table the item, seconded by Mr. Shepherd. Vote was unanimous to table the item.

Angela Romero, Election Director, requested approval to conduct the Round Valley Unified School District #10 Budget Override as an “All Mail” ballot election to be held on November 7, 2017. Mr. Shamley moved approval seconded Mr. Shepherd. Vote as unanimous.

Angela Romero, Election Director, requested approval and appointment of all tally board workers, replacement centers and drop boxes for the upcoming November 7, 2017 election. Mr. Shamley moved aprpoval, seconded by Mr. Shepherd. Vote was unanimous.

Michael Whiting, County Attorney, requested approval of the Office of the Arizona Attorney General Victims’ Rights Program Award, Agreement No. A.G. #2018-001 in the amount of twenty-six thousand dollars ($26,000.00) with no matching funds required. Mr. Shepherd moved approval, seconded by Mr. Shamley. Vote was unanimous.

Mr. Wengert requested approval to allow Franchesca Romero to continue to use donated time beyond the 480 hours up to the time she receives her long-term disability benefits or until her application is denied. Mr. Shamley moved approval, seconded by Mr. Shepherd. Vote was unanimous.

There was no one wanting to address the Board during call to the public.

Mr. Shepherd moved to adjourn, seconded by Mr. Shamley. Vote was unanimous.

Approved this 19th day of September 2017.

/s/ Joe Shirley, Jr.                         /s/ Delwin Wengert
Chairman of the Board                 Clerk of the Board