OFFICIAL PROCEEDINGS OF THE APACHE COUNTY
BOARD OF SUPERVISORS MEETING
December 19, 2017
St. Johns, Arizona
Present were: Chairman Joe Shirley, Jr. and Supervisor Alton Joe Shepherd. Also present was Interim Clerk/Manager Ryan Patterson and County Attorney Michael Whiting. Vice Chairman Doyel Shamley participated via the telephone.
Chairman Shirley called to order the Board of Supervisors meeting at 8:32 a.m. in the Board of Supervisors chambers, County Annex Building, 75 West Cleveland Street, St. Johns, Arizona, and welcomed all in attendance.
Ben Dugdale led the Pledge of Allegiance.
Ryan Patterson gave the invocation.
Chairman Shirley called for the Health District items.
Chris Sexton, Health Director requested approval of Delegation Agreement No. AGR2018-021 between the Arizona Department of Health Services and Apache County to authorize Apache County to exercise functions, powers and duties conferred by the delegating agency. Mr. Shepherd moved approval, seconded by Mr. Shamley. Mr. Shepherd asked why the term of The delegation agreement was for 15 years. Mr. Sexton stated most agreements with the state are for 5 years and believes this is to save on administrative costs and staff time. Vote was unanimous.
Chris Sexton, Health Director, requested approval to increase the annual contract amendment amount for contract nurse Rebecca Rivera, RN, from four thousand dollars ($4,000.00) to six thousand dollars ($6,000.00) per contract year. Mr. Sexton stated the contract nurse is used when the County nurses are not able to be at work due to vacation or illness. Mr. Sexton stated Nurse Rivera is almost to the initially approved $4,000 and needs enough funding to cover the remainder of the budget cycle. Mr. Shamley moved approval, seconded by Mr. Shepherd. Vote was unanimous.
Mr. Sexton requested approval to close the Saint Johns’ Clinic on one day, December 27, 2017 due to low client use during the holiday week. Mr. Shepherd moved approval, seconded by Mr. Shamley. Vote was unanimous.
Mr. Shepherd moved to adjourn the Health District meetings, seconded by Mr. Shamley. Vote was unanimous.
Chairman Shirley called for the Library District items.
SueAn Stradling-Collins. Library Director, requested approval to accept State Grant-In-Aid in the amount of twenty-five thousand dollars ($25,000.00), an ongoing grant from the Arizona State Library and the matching funds are met through regular expenditures. Mr. Shepherd moved approval, seconded by Mr. Shamley. Vote was unanimous.
SueAn Stradling-Collins, Library Director, requested approval to enter into a three-year agreement for professional services with Infinity Communications and Consulting. Mr. Stradling-Collins stated this agreement is for Category One E-rate consulting services in the amount of four thousand five hundred dollars ($4,500.00) per year and all costs are paid by the Apache County Library District. Mr. Shamley moved approval, seconded by Mr. Shepherd. Vote was unanimous.
Mr. Shamley moved to adjourn the Library District meeting, seconded by Mr. Shamley. Vote was unanimous.
Mr. Patterson presented the Consent Agenda Items A-E and recommended approval. Mr. Shepherd moved approval, seconded by Mr. Shamley. County Manager/Clerk of the Board: A. Request approval of demands as distributed to the Apache County Board of Supervisors between November 21, 2017 through December 19, 2017. Payee Amount APACHE COUNTY SHERIFF’S POSSE 1,500.00 ASPEN TIRE & OIL 1,030.57 BAUMAN HOME AND AUTO INC 1,039.42 BOLDPLANNING INC 13,600.00 BRADCO 36,041.98 CDW GOVERNMENT LLC 5,383.92 CHANGEPOINT INTEGRATED HEALTH 2,200.00 CURTIS, ROGER STUART 1,279.03 FRONTIER 1,266.01 FRONTIER 1,806.32 HAUSER, JIM 2,350.04 HIGH COUNTRY PROPANE 1,483.77 INGRAM LIBRARY SERVICES 2,610.93 JOHNSTONE SUPPLY 1,761.71 KARPEL COMPUTER SYSTEMS INC 5,400.00 KYOCERA DOCUMENT SOLUTIONS AMERICA INC 4,154.00 LESUEUR ADVANCE AUTOMOTIVE LLC 2,011.71 MESH COALITION 1,015.00 PITNEY BOWES RESERVE ACCOUNT 7,000.00 QUILL CORP 2,912.75 SECURUS TECHNOLOGIES INC 2,002.05 SOURCEHOV 1,166.13 THE AARONS COMPANY LLC 3,000.00 TJP COMMUNICATIONS 1,383.13 TRINITY SERVICES GROUP INC 15,348.72 VALLEY AUTO PARTS 2,831.06 VERIZON WIRELESS 1,452.68 WRIGHT EXPRESS FSC 1,578.83 NATIONAL BANK OF ARIZONA 0127 2,417.75 NATIONAL BANK OF ARIZONA 1389 2,137.44 NATIONAL BANK OF ARIZONA 0186 2,122.98 NATIONAL BANK OF ARIZONA 0285 1,107.64 NATIONAL BANK OF ARIZONA 0301 1,956.20 BODIE, SHANE LEO 1,276.64 CIRIVELLO, MICHAEL V 1,154.41 CLARK, ALBERT N 1,319.18 DEDMAN, JOSEPH Junior 2,092.61 EAGAR, BRANNON 1,716.69 HERRERA, ROSCOE GEORGE 1,188.97 MERRILL, DAYSON 1,111.71 NOTAH, ANTONY C 1,154.77 OAKES, CHRISTOPHER L 1,089.61 PADILLA, DAVID J 1,136.88 SCRUGGS, JOHN 1,421.71 SODERQUIST, JEFF 1,156.44 SPIVEY, LANCE 1,169.39 WOOD, JAMES K 1,047.17 AMERICAN FAMILY LIFE ASSURANCE 1,000.94 APACHE COUNTY HSA 3,427.09 APACHE COUNTY MEDICAL 160,244.30 APACHE COUNTY TAX WITHHOLDING 142,668.13 ASRS LEGACY EORP 1,089.96 AZ STATE RETIREMENT SYSTEM 100,835.33 COLONIAL LIFE AND ACCIDENT INS1,230.51 CORRECTIONS OFFICER RET PLAN 7,376.50 CORRECTIONS OFFICER RETIREMENT PLAN 520 5,012.35 EORP LEGACY 1,288.26 NATIONWIDE 1,105.00 NATIONWIDE RETIREMENT SOL EODCRS 1,030.62 PUBLIC SAFETY PERSONNEL 401 7,699.10 PUBLIC SAFETY SHERIFF RET 39,198.02 SECURITY BENEFIT GROUP 1,580.00 SUPPORT PAYMENT CLEARINGHOUSE 1,607.55 ASHTONS REPAIR INC 1,003.23 AZ SUPREME COURT 1,500.00 AZLGEBT 307,998.19 BIG TEX TRAILERS 10,050.00 BILLS DISCOUNT AUTO PARTS (NAPA) 1,047.35 BILTMORE PRO PRINT1,618.14 BLUE HILLS ENVIRONMENTAL 1,744.96 BRACO 45,321.55 DANIEL CATERING 1,377.50 FLEET PRIDE 3,252.45 FRANK’S SUPPLY COMPANY INC 2,116.28 GALL’S INC 1,812.34 GALLUP BLUEPRINT 2,330.25 GRAVES PROPANE CO INC 1,289.58 HILLYARD/FLAGSTAFF 2,119.70 HOME DEPOT 4,960.58 KATHLEEN M MCGUIRE PSY D LLC 2,377.50 MOORE LAW FIRM PLLC 2,624.75 NAVOPACHE ELECTRIC COOPERATIVE 7,106.88 NEWMAN SIGNS INC 1,490.39 NOEL’S INC 1,575.76 OMNISOURCE UNITED INC 1,052.96 PFIZER INC 1,657.38 POWERLINE TECHNOLOGIES INC 2,966.92 QUILL CORP 2,173.39 RUSH TRUCK CENTER 2,282.02 SALAZAR, STEPHEN 1,705.00 SCHIFF, LAURENCE 1,200.00 SHERWIN-WILLIAMS 1,047.84 ST JOHNS CITY 1,661.67 TEN COW COMPANY INC 3,256.59 TIMEMARK INC 3,021.32 TJP COMMUNICATIONS 6,114.40 TYCO INTEGRATED SECURITY LLC 15,122.37 VERIZON WIRELESS 1,496.51 WHITE MOUNTAIN AMBULANCE SERVICE INC 1,261.17 LAW OFFICE OF DIRK LEGATE PLLC 8,610.00. Demands are payments made, or to be made, by the County. Specific details of the demands may be requested through the County public record request process. B. Request approval of the minutes dated November 21, 2017. Personnel Items: C. Human Resources: Create the vacancy for Human Resources Manager (range 58). Community Development: D. Resolution setting the meeting schedule for the 2018 Planning and Zoning Commission. District III: E. Request approval to terminate the Memorandum of Understanding by and between Apache County and members of the Round Valley Rodeo Committee, effective December 19, 2017. Vote was unanimous.
Malena Bazurto, District III Economic Development Director, requested approval of a Memorandum of Understanding between the Town of Springerville and Apache County. Ms. Bazurto stated this partnership agreement allows for constructive collaboration to further economic development in the County. Mr. Shepherd moved approval, seconded by Mr. Shamley. Vote was unanimous.
Malena Bazurto, District III Economic Development Director, requested approval of Modification number one to contract 17-PA-11030104-006 between the United States Forest Service and Apache County for the Hall Creek Phase 2 RAC Project in Greer. Ms. Bazurto stated this modification extends the contract to 12/31/2018 and adds an additional eight-four (84) acres to be treated and there is no financial liability to the County. Mr. Shepherd moved approval, seconded by Mr. Shamley. Vote was unanimous.
Ferrin Crosby, County Engineer and Consultant Robert Toy provided an informational presentation on past, present and future FEMA projects. Update on other County projects. No action was needed or taken.
Barry Williams, School Superintendent, presented notification of the retirement of Shirley E. Pulsipher, Director, Apache County Schools Business Consortium, effective December 22, 2017. Mr. Williams recognized Mr. Publisher for his dedicated service to Apache County for the past 21 years. Mr. Pulsipher thanked all the department in the County and stated he has enjoyed his service with Apache County. The Board expressed their appreciation to Mr. Pulsipher for his service. No action was needed or taken.
Mr. Shirley presented the item for the possible selection of the County Supervisors Association 2018 Legislative Policy Committee Representative. Mr. Shirley stated he has been the LPC Representative for the past couple years and would like to see another member take up the reins. Mr. Shamley moved to nominate Mr. Shepherd, seconded by Mr. Shirley. Mr. Shepherd thanked the other Board members for their vote of confidence. Motion passed 2-0 with Mr. Shepherd abstaining.
Mr. Patterson presented the item for possible approval of the Board of Supervisors meeting dates for 2018. Mr. Patterson stated two options were presented in the backup; one option is for one meeting a month and the other option is to continue with two meetings a month. Mr. Shamley moved to approve one meeting a month, seconded by Mr. Shepherd. Vote was unanimous.
Mr. Shirley presented the item for the possible selection of the Chairman and Vice Chairman of the Board of Supervisors for 2018. Mr. Shamley moved to nominate Mr. Shepherd as Chairman for 2018, seconded by Mr. Shirley. Mr. Shepherd thanked the Board for the nomination and stated he is looking forward to taking on new challenges and accepted the nomination. Motion passed 2-1 with Mr. Shepherd abstaining.
Mr. Shirley made the motion to nominate Mr. Shamley to serve as Vice Chairman, seconded by Mr. Shepherd. Mr. Shamley thanked the board for their trust and accepted the nomination. Motion passed 2-1 with Mr. Shamley abstaining.
There was no one wanting to address the Board during call to the public.
Mr. Shepherd moved to adjourn, seconded by Mr. Shamley. Vote was unanimous.
Approved this 6th day of February 2018
/s/ Alton Joe Shepherd /s/ Ryan Patterson
Chairman of the Board Clerk of the Board