BOS Special Meeting Minutes – 10/10/2017


Event Details

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October 10, 2017
St. Johns, Arizona

Present were: Chairman Joe Shirley, Jr., Vice Chairman Doyel Shamley and Supervisor Alton Shepherd.  Also present were Chief Deputy County Attorney Michael Whiting and Assistant Clerk of the Board Beth Bond. County Attorney Michael Whiting participated via the telephone.

Chairman Shirley called to order the Board of Supervisors meeting at 2:01 p.m. in the Board of Supervisors chambers, County Annex Building, 75 West Cleveland Street, St. Johns, Arizona, and welcomed all in attendance.

Chairman Shirley presented the item for possible action regarding the appointment of an Interim Clerk of the Board/County Manager. Mr. Shamley stated there are three individuals that come to his mind that would be fit to do the job. Mr. Shamley stated Beth Bond seems to know the most about that office working there so long but he isn’t even sure if she is interested in being the interim Clerk/Manager. Mr. Shamley stated there is Ferrin Crosby and Ryan Patterson as well, so those are the three he thought about that are the easiest to ask if they can take that additional workload on in the short term. MR. Shepherd stated he also has contemplated on this and he wants to continue with no delays and the process of filling the position permanently but financially that is where his main concern is; that we have place someone in the interim that is already within the county system that knows the finances so we continue on time with payments and overlooking all the operations for the county. Mr. Shepherd stated his recommendation would be Ryan Patterson and if he was interested. Chairman Shirley stated there were three individuals recommended, Mrs. Bond, Mr. Patterson and Mr. Crosby. Chairman Shirley asked Mrs. Bond if she was interested in the position. asked Mrs. Bond if she was interested. Mrs. Bond stated she agrees with Mr. Shepherd’s recommendation of Mr. Patterson and is willing to help and support him with whatever he needs. Chairman Shirley asked Mrs. Bond if she was declining the position. Mrs. Bond stated yes.  Chairman Shirley asked Mr. Crosby if he was interested in the position. Mr. Crosby stated he will do whatever the Board would like him to do; it is a short-term solution and he is comfortable with anyone who has been mentioned. Mr. Crosby stated he isn’t declining the position but will do whatever the Board needs him to do. Chairman Shirley asked Mr. Patterson if he was interested in the position. Mr. Patterson stated he works at the pleasure of the Board and as such will do whatever the Board requests. Mr. Patterson is also very comfortable with any of the other two named. Mr. Shepherd stated now that he heard from the three individuals. He thinks someone with a string background in finance is pivotal going forward until the permanent position can be filled. Mr. Shepherd made the motion to appoint Ryan Patterson as interim Clerk/County Manager. Mr. Shamley seconded the motion. Vote was unanimous

Mr. Shepherd, on behalf of District II, requested approval of an Intergovernmental Agreement (IGA) between the Navajo Nation and Apache County N-203 & Kin Dah Lichi’i Olta’ School
road project, a partnership between the Navajo Division of Transportation (NDOT) and Apache County District II for school bus route improvement. Mt. Shepherd stated the agreement establishes the IGA and the County has worked with the Navajo Nation and the County Attorney on all the issues. County Engineer Ferrin Crosby stated there were some edits made since the agreement was sent out in the backup material and outlined the changes. Mr. Crosby stated this will be the model for future IGA’s that are anticipated in the future and any future projects would be amendments to this IGA with its own scope of work; it would still come before the attorney for review and the Board for approval and whoever the partnering agency whether it be NDOT or BIA, we just wouldn’t have to hash out all the language. Mr. Whiting stated he reviewed the IGA. Mr. Shamley moved to approve, seconded by Mr. Shepherd. Mr. Shamley stated he has been working on the Aspen Loop Agreement for the past two years and that was going to be the master agreement but with this IGA before us today, he is glad to see and this will be the master agreement. Mr. Shamley stated he has been waiting on permits for drainage so if the agreement is approved today, his could be an added project with a scope of work. Mr. Crosby stated yes; if the Board engages the edits he presented today but if the Board approves the initial agreement then no, it would have to be its own IGA. Mr. Shirley stated Mr. Shamley’s motion encompasses the edits recommended by Mr. Crosby. Vote was unanimous.

Mr. Shamley moved to adjourn the meeting, seconded by Mr. Shepherd. Vote was unanimous.

Approved this 7th day of November 2017

/s/ Joe Shirley, Jr.                             /s/ Ryan Patterson
Chairman of the Board                     Interim Clerk of the Board