BOS Meeting Minutes – 02/07/2017

 

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OFFICIAL PROCEEDINGS OF THE APACHE COUNTY
BOARD OF SUPERVISORS MEETING
February 7, 2017
St. Johns, Arizona

Present were: Chairman Joe Shirley Jr., Supervisor Alton Joe Shepherd and Supervisor Doyel Shamley. Also in attendance was County Manager/Clerk of the Board Delwin Wengert and County Attorney Michael Whiting.

Chairman Shirley called to order the Board of Supervisors meeting at 8:30 a.m. in the Board of Supervisors chambers, County Annex Building, 75 West Cleveland Street, St. Johns, Arizona, and welcomed all in attendance.

Paul Hancock gave the invocation.

Ben Dugdale led the Pledge of Allegiance.

Chairman Shirley called for the Public Health Services District item.

Debbie Padilla, Program Manager for the Health District, requested approval of the Memorandum of Understanding between Apache County Public Health District Services and Window Rock Unified School District to provide physical facilities to support personnel who are providing Teen Pregnancy Prevention Services. Mr. Shamley moved approval, seconded by Mr. Shepherd. Ms. Padilla and Ms. Slone, Program Coordinator, provided an overview of what the program provides to the public. Vote was unanimous.

Mr. Shepherd moved to adjourn the Health District meeting, seconded by Mr. Shamley. Vote was unanimous.

Chairman Shirley called for the Juvenile Jail District item.

Paul Hancock, Program approval to purchase two (2) Ford F-150 supercab trucks for a total of fifty five thousand, seven hundred forty six dollars and seventy four cents ($55,746.74) from Show Low Ford, the low bidder. Mr. Hancock stated they check with Sate Contract and received an email that indicated they did not have any of the specific vehicles. Mr. Shepherd moved approval, seconded by Mr. Shamley. Mr. Shamley and Mr. Hancock held a discussion regarding the primary use of the new vehicles. Vote was unanimous.

Mr. Shepherd moved to adjourn the Juvenile Jail District meeting, seconded by Mr. Shamley. Vote was unanimous.

Chairman Shirley called for the Flood Control District item.

Ferrin Crosby, County Engineer, presented the item following a public hearing, discussion and possible amendment to the Apache County Flood Damage Prevention Ordinance to comply with Arizona Department of Water Resources (ADWR) State Ordinance. Mr. Crosby stated ADWR facilitates the process of bringing the ordinance up to what fits the state model and most of what was done was changing the definition to follow the state model. Chairman Shirley opened the floor for public comment. George Walsh, a resident of Vernon, asked this not be approved today to allow for more public involvement on the issue. Mr. Walsh stated he believed the notice only ran one time in the paper. Mr. Shamley moved to close the public hearing, seconded by Mr. Shepherd. Vote was unanimous. Mr. Shamley asked Mr. Crosby low long the notice ran in the paper. Mr. Crosby stated he has confirmation from the White Mountain Independent, the public hearing notice ran January 24, 2017 and January 31, 2017. Mr. Shepherd asked for the current and proposed ordinance with highlighted changes. Mr. Crosby stated he will provide it. Mr. Shamley moved to table the item, to give time for the supervisors to review the changes. Mr. Shepherd seconded the motion. Vote was unanimous to table the item.

Mr. Shepherd moved to adjourn the Flood Control District meeting, seconded by Mr. Shamley. Vote was unanimous.

Chairman Shirley called for the regular agenda items.

Mr. Wengert presented the Consent Items A-C. Mr. Shepherd moved approval, seconded by Mr. Shamley. County Manager/Clerk of the Board: A. Request approval of demands as Distributed to the Apache County Board of Supervisors between January 17, 2017 to February 7, 2017. Payee Amount AMERICAN FENCE CO OF AZ 1,433.41 AMIGOS LIBRARY SERVICES 6,907.50 ASHTONS REPAIR INC 1,480.98 AZ COUNTIES WORKERS COMPENSATION PLAN 52,590.24 AZLGEBT 308,060.68 BAUMAN HOME AND AUTO INC 1,640.70 BILLS DISCOUNT AUTO PARTS (NAPA) 1,035.19 BLUE HILLS ENVIRONMENTAL    30,301.18 BRADCO 30,145.39 BREWER LAW OFFICE PLLC 8,500.00 BROWN’S PARTMASTER INC 1,408.13 CONDITIONED RESPONSE TRAINING 1,700.00 CRESCENT ELECTRIC SUPPLY CO 1,257.57 DELL COMPUTER CORPORATION 5,375.74 DIAMOND DRUGS INC 4,239.79 FERRELLGAS 1,893.30 GALLUP BLUEPRINT 3,518.84 GOLIGHTLY TIRE 3,434.30 HIGH COUNTRY PROPANE 1,517.44HOME DEPOT 1,365.65 I-29 TRAILER SALES 1,571.25 INGRAM LIBRARY SERVICES 3,800.55 J MARBLES LAND SURVEYING LLC 3,000.00 LOOMIS 1,638.04  MOORE LAW FIRM PLLC,347.50 NAVOPACHE ELECTRIC COOPERATIVE 12,808.40 PATTERSON, DANA BRYCE 8,870.70  QUILL CORP 2,937.27 RDO EQUIPMENT CO 4,483.03 REDW LLC 5,100.00 SECURUS TECHNOLOGIES INC 2,329.58 SIERRA PROPANE 1,993.82  SOURCEHOV 3,769.91 THE GUIDANCE CENTER 1,900.00 THE LIBRARY STORE INC 1,708.80 THE UNIVERSITY OF ARIZONA 6,250.00 THOMSON REUTERS WEST 1,753.93 TRAVEL LEADERS 1,338.60 VALLEY AUTO PARTS 1,169.78 VERIZON  WIRELESS 1,785.03 WHITE MOUNTAIN REGIONAL MEDICAL CENTER 2,087.60 WOODLAND BUILDING CENTER 1,429.15 YELLOWHORSE, JAY 2,771.80 YESCO LLC 3,402.00 YOUNGS FUTURE TIRE 1,671.98 APACHE COUNTY TAX WITHHOLDING 6,558.27 APACHE COUNTY FINANCE 5,000.00  APACHE COUNTY HAS 1,929.58 APACHE COUNTY MEDICAL 154,768.02 APACHE COUNTY TAX WITHHOLDING 134,552.12 ASRS LEGACY EORP 1,089.96 AZ STATE RETIREMENT SYSTEM 93,094.45 COLONIAL LIFE AND ACCIDENT INS 1,302.33 CORRECTIONS OFFICER RET PLAN 6,145.80 CORRECTIONS OFFICER RETIREMENT PLAN 520 4,952.71 EORP LEGACY 1,288.26 NATIONWIDE RETIREMENT SOL EODCRS 1,030.62 PUBLIC SAFETY PERSONNEL 401 8,801.84 PUBLIC SAFETY SHERIFF RET 45,418.01 SUPPORT PAYMENT CLEARINGHOUSE 2,187.13 ADHS AZ HEALTH CARE COST 22,400.00 AGUERO, ROBIN R 1,010.20 AMAZON COM INC 2,997.75 AMERICAN BIO MEDICA CORPORATION 2,107.73 AVAYA COMMUNICATIONS 1,603.62 B & B TRANSPORTATION    2,500.00 BEGAY, VIRDELLE CECIL JOHN 1,160.00 BILLS DISCOUNT AUTO PARTS (NAPA) 3,063.52 BRADCO 16,576.81 CDW GOVERNMENT LLC 1,111.33 CONSOLIDATED INDUSTRIES LLC 2,469.53 ELECTIONS SYSTEMS AND SOFTWARE 29,418.65 EMPIRE MACHINERY 3,292.75 ERNIES FIRE EXTINGUISHER 6,980.00 FRONTIER 4,407.63 GMCO CORPORATION 7,084.92 GRAVES PROPANE CO INC 3,234.26 HIGH DESERT INVESTMENT COMPANY 1,719.32 HILLYARD INC 1,382.57 HORNE AUTO CENTER INC 1,686.08 LESUEUR ADVANCE AUTOMOTIVE LLC 1,140.42 NAVAJO COUNTY 4,000.00 NAVAJO COUNTY 7,500.00 NAVAJO TRIBAL UTILITY AUTHORITY 1,953.35 NAVAJO TRIBAL UTILITY AUTHORITY 4,653.20 NAVAPACHE CHEM DRY 1,500.00 NAVOPACHE ELECTRIC COOPERATIVE 12,285.67 PERFECT PRINTZ LLC 1,907.34 PIMA COUNTY MEDICAL 2,300.00 PRO PETROLEUM 15,377.05 QUILL CORP 12,272.40 SHELL OIL 1,746.34 SHI INTERNATIONAL CORP 2,241.41 SHIRLEY, JOE Junior 1,027.82 SIERRA PROPANE 2,213.31 ST JOHNS CITY 19,534.94 THOMSON REUTERS WEST3,441.36 ULINE INC 3,536.83 VALLEY AUTO PARTS 1,434.29 NAVAJO TRIBAL UTILITY AUTHORITY 2,894.27 AZ DEPT OF ECONOMIC SECURITY 7,067.03 BENDER, JUDITH A 4,020.00 BRADCO 21,076.21CHAPMANS INTERIOR AND EXTERIOR MOTIVES LLC 1,904.10 CURTIS, ROGER STUART 1,010.26 DELL COMPUTER CORPORATION 5,079.41 FERRELLGAS 3,090.20 GRAVES PROPANE CO INC 1,555.88 HINTON BURDICK PLLC 9,600.00 INGRAM LIBRARY SERVICES 2,295.82 NATIONAL BANK OF ARIZONA  0127 1,503.99 NATIONAL BANK OF ARIZONA  1389 3,462.76 NATIONAL BANK OF ARIZONA  1587 1,235.80  NATIONAL BANK OF ARIZONA 0285 2,396.15 NATIONAL BANK OF ARIZONA 0301 1,520.98 NAVAJO TRIBAL UTILITY AUTHORITY 1,472.60 NORCHEM DRUG TESTING LABORATORY 1,005.35 PERFECT PRINTZ LLC 1,943.71 PIMENTEL CONTRACT CLEANING 4,990.00 PROFORCE LAW ENFORCEMENT 2,604.49 QUILL CORP 4,755.65 SECURUS TECHNOLOGIES INC 1,010.61STAPLES CREDIT PLAN 1,471.10 THE CONTAINER GUY 3,600.00 VALLEY AUTO PARTS 3,567.34 VERIZON WIRELESS 1,949.75 Demands are payments made or to be made, by the County. Specific details of the demands may be requested through the County public record request process. B. Request approval of minutes dated January 17, 2017 and January 20, 2017. Personnel Items: C. District I: Discussion and possible approval to reinstate Patrick Sandoval to the position of District Manager at the salary of $73,973.52, effective February 7, 2017, with no probationary period.  Vote was unanimous.

Mr. Wengert an update and possible action regarding the State of Emergency due to snow and accumulated mud throughout Apache County. Mr. Wengert stated there is still a lot of snow and mud in the high country and school buses are still having trouble on the roads. Mr. Shepherd stated his District has been very active in dealing with the state of emergency and received a lot of rain and snow and has been busy keeping the roads cleared and worked with local agencies in helping stranded individuals. Mr. Shepherd stated he is proud of the good work his staff is doing, as well as the sheriff’s office staff. Mr. Shepherd stated there is another storm on its way this weekend.  Mr. Shamley thanked his road crews for the good work they did getting roads open. Chairman Shirley stated he would like to see the state of emergency continue and re-evaluated in a couple weeks, depending on the weather. Chairman Shirley stated the County has been working with other agencies to distribute food and wood to those in need. Mr. Shamley moved to reaffirm the declaration of emergency, seconded by Mr. Shamley. Vote was unanimous.

Mr. Wengert requested approval of a restaurant liquor license application recommendation for Lance Bauer, Hidden Meadow Ranch, 620 County Road 1325, Greer, Arizona. Mr. Wengert stated no protests on the liquor license application were received. Mr. Shamley moved approval, seconded by Mr. Shepherd. Vote was unanimous.

Mr. Wengert requested approval of a letter supporting the implementation of Outreach Officers for Veteran’s Affairs. Mr. Shepherd moved approval, seconded by Mr. Shamley. Vote was unanimous.

Supervisor Doyel Shamley requested approval of a letter from the Board of Supervisors, to the Bureau of Land Management regarding travel management. Mr. Shamley stated the BLM is trying to institute a new program regarding closures of travel on public lands. Mr. Shamley stated this impacts outdoor recreation and tourism, one of the few economic industries in the County so Apache  County needs to actively engage as a joint planning agency. Mr. Shamley stated would like to send a letter of key points in response to information that was sent to the County from the BLM. Mr. Shepherd moved approval, seconded by Mr. Shamley. Vote was unanimous.

Supervisor Doyel Shamley requested approval of a letter of comment to the United States Forest Service (USFS) regarding the Greens Peak Project. Mr. Shamley stated this is in regard to the open comment process and recommended sending the letter in. Mr. Shepherd moved approval, seconded by Mr. Shamley. Vote was unanimous.

Mr. Wengert requested appointment of Supervisor Doyel Shamley to represent Apache County on Natural Resources issues and notify appropriate agencies. Mr. Wengert stated Mr. Shamley has represented the County on natural resources issues and have various agencies such as the BLM and forest service that needs a point of contract and liaison. Mr. Wengert stated the County would notify all the agencies who they could contact and Supervisor Shamley would come back to the Board with any reports or recommendations. Mr. Shepherd moved approval seconded by Mr. Shamley. Mr. Shepherd stated this is a county wide issue and working together and sharing resources is important and asked that the County to reach out to the Navajo Nation Forest Division. Mr. Shamley stated he has, and will continue to work with the Navajo Nation regarding natural resource issues. Vote was unanimous.

Chairman Shirley stated the item for approval of an Intergovernmental Agreement between Apache County, the Town of Eagar, the Town of Springerville and the City of St. Johns for a public trail construction of the Crooked Nail Trail was removed by the County Manager. No action was taken.

Ferrin Crosby, County Engineer, requested the items to modify the job classifications within the Engineering Department for Delos Bond CEA II (range34) to CET II (Range 42) with no increase in salary. Steve Rogers, GIS Program Tech (range 34) to CET I (range 38) with no increase in salary. Dale Hauser, CEA II (range 34) to a CET I (range 38) with no increase in salary be removed from any action, but requested Tammy Davis, due to increasing her responsibilities as GIS Program Technician (range 34) with an increase in salary of $2,750.21, bringing her salary to mid-range. Mr. Shepherd moved approval of only the increase for Ms. Davis, seconded by  Mr. Shamley. Vote was unanimous.

Malena Bazurto, Grants Manager, requested approval of contract #WFHF 16-203 between Apache County and Arizona State Forestry for a cooperative fuels treatment of
the Whiting Homestead property near Vernon, Arizona, at a cost not to exceed forty thousand dollars ($40,000)  using grant funds, with a 10% match by the property owner. Mr. Shepherd moved approval, seconded by Mr. Shamley. Vote was unanimous.

Mr. Wengert outlined the process for the preparation and posting of the agendas for the Board of Supervisors. Mr. Wengert stated the County does more than the law requires and strives to do as much as possible to help the Board and to be as transparent for the public as possible. No action was needed.

Mr. Wengert presented notification of the Eastern Arizona Counties Association on February 15, 2017 at 3:00 p.m. at the County Supervisors Association (CSA) building,1905 W. Washington Street in Phoenix, the Small Counties Forum meeting on February 15, 2017 at 5:30 p.m. at the CSA building, 1905 West Washington Street in Phoenix and the County Supervisors Association meeting on February 16, 2017 at the CSA building, 1905 W. Washington Street, in Phoenix at 10:00 a.m., where two or more members of the Apache County Board of Supervisors may be in attendance.  No action was needed.

Chairman Shirley opened the floor for the call to the public.

Art Modica, a resident of Concho, stated he wants to know how the County prioritizes all the road work in the County. Chairman Shirley requested Mr. Modica speak with Engineer Crosby and Mr. Shamley to discuss the issue. Mr. Shamley stated he would like to see a future agenda item on a work session how the decisions are made in each district as to how they prioritize the road work.

Mr. Wengert informed the Board of the implementation of the recording of the Board meetings and will be placed on the County website so people can log onto their computers and see the meeting.

Mr. Shamley moved to adjourn the meeting, seconded, by Mr. Shepherd. Vote was unanimous.

Approved this 21st day of February, 2017.

/s/ Joe Shirley, Jr.                                s/ Delwin Wengert
Chairman of the Board                         Clerk of the Board