BOS Meeting Agenda – 05/01/2018

 

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Supervisor Joe Shirley, Jr.
Board Member
District I
Supervisor Alton Joe Shepherd
Board Chairman
District II
Supervisor Doyel Shamley
Board Vice Chairman
District III

NOTICE OF PUBLIC MEETING AND AGENDA OF
THE APACHE COUNTY BOARD OF SUPERVISORS, THE
APACHE COUNTY LIBRARY DISTRICT AND
THE APACHE COUNTY PUBLIC HEALTH SERVICES DISTRICT
May 1, 2018
Board of Supervisors’ Hearing Room, First Floor
75 West Cleveland Street
St. Johns, Arizona
8:30 a.m. MST

Invocation by Invitation.
Pledge of Allegiance.

NOTICE OF PUBLIC MEETING AND AGENDA OF THE
APACHE COUNTY PUBLIC HEALTH SERVICES DISTRICT
HELD IN CONJUNCTION WITH THE
BOARD OF SUPERVISORS MEETING
May 1, 2018

1. Submission of the clinical services update for the 3rd quarter.

2. Discussion and possible approval of the contract with Stephanie Molinar, RN to provide clinical services as a subcontractor. This is budgeted for in the FY2017/18 budget.

NOTICE OF PUBLIC MEETING AND AGENDA OF THE
APACHE COUNTY LIBRARY DISTRICT
HELD IN CONJUNCTION WITH THE
BOARD OF SUPERVISORS MEETING
May 1, 2018

1. Discussion and possible approval of the completed Strategic Plan for the St. Johns Public Library.

NOTICE OF PUBLIC MEETING AND AGENDA OF
THE APACHE COUNTY BOARD OF SUPERVISORS
May 1, 2018

1. Joshua Grace, Arizona State Land Department Range Area Manager: Presentation on Arizona State Land.

2. Shelby Johnson, County Executive Director, United States Department of Agriculture, Farm Service Agency: Presentation on available services.

3. District II: Following a public hearing, discussion and possible approval of the Apache County Underprivileged Burial Assistance Policy.

4. Community Development: Following a public hearing, discussion and possible adoption of a resolution for a fee waiver policy for the Community Development Department that specifies what types of applications or permits the Board of Supervisors will consider waiving or reducing the fees.

5. County Manager: Discussion and possible approval of CONSENT ITEMS: All items indicated by an asterisk (*) will be handled by a single vote as part of the consent agenda, unless a Board Member or the County Manager objects at the time the agenda item is called.

County Manager/Clerk of the Board:

*A. Request approval of demands as distributed to the Apache County Board of Supervisors between April 3, 2018 and May 1, 2018. Demands are payments made, or to be made, by the County. Specific details of the demands may be requested through the County public record request process.

*B. Approval of the minutes dated April 3, 2018, April 17, 2018 and April 19, 2018.

County Attorney:

*C. Request approval of a settlement agreement with Enrique Perez regarding a $550 dispute.

6. IT Department: Discussion and possible approval to approve the Support Amendment for the New World software.

7. Malena Bazurto, Economic Development, District III: Discussion and approval of required forms to apply for United States Department of Agriculture (USDA) Local Food Production Grant Application funding opportunity #USDA-AMS-TM0LEPP-G-18-0001, due May 7, 2018.

8. Communications Department: Discussion and possible approval to enter into a thirty (30) year lease with the United States Forest Service for the Greens Peak communication site.

9. Doyel Shamley, District III Supervisor: Discussion and possible approval of a resolution declaring a drought emergency exists in Apache County.

10. County Manager: Discussion and possible approval for the remaining parcels from the 2011 back tax deed property to be reduced to 10% of full cash value.

11. County Manager: Discussion and possible approval of an Intergovernmental Agreement with the Coalition of Arizona/New Mexico Counties.

12. County Manager: Discussion and possible approval of an agreement between Apache County and the Round Valley Rodeo Committee for an event at the Round Valley Rodeo Grounds. This item was tabled from a previous meeting.

13. Human Resources: Discussion and possible approval to convert two vacant Road Maintenance Worker positions (range 30) into one Equipment Mechanic II position (range 36) for the St. Johns Road Yard. This change will result in a savings of twenty-two thousand, three hundred fifty-four dollars ($22,354).

14. Human Resources: Discussion and possible approval to update the Apache County Human Resources Policy Manual, Section 1.25 and the Apache County Employment Application.

15. Human Resources: Discussion and possible approval of the updated Chief Deputy job description for the Superintendent of Schools.

16. Superior Court: Discussion and possible approval to table the award for Bid#201803 “Lodge” to the June 5, 2018 Board of Supervisors meeting.

17. Engineering Department: Discussion and possible approval of a Cooperative Purchasing Agreement with Texas Association of School Boards, Inc., Buy Board Purchasing, to facilitate the purchase of commodities, goods and services.

18. Engineering Department: Discussion and possible approval of a three (3) year lease/purchase for a Komatsu dozer for the limestone pit using Texas Association of School Boards Inc., Buy Board Purchasing Agreement with Road Machinery Inc., sale price of three hundred ninety thousand, seventy-seven dollars ($390,077.00) minus trade in of a Cat 140H motor grader of eighty thousand dollars ($80,000).

19. Sheriff’s Office: Discussion and possible action in reference to the following salary adjustments for Sheriff’s Office personnel by positions: Chief Deputy-from $85,369 to $90,596; Districts One and Two Operations Commander-from $60,800 to $72,543; Districts Three and Four Operation Commander-from $68,357 to $72,543; SCET Commander-from $60,266 to $65,568; District One Sergeant-from $51,385 to $58,087; District Two Sergeant-from $44,682 to $48,164; District Three Sergeant-from $50,267 to $56,970; change position title of ACCENT Coordinator to SCET Administrative Assistant III-from $30,986 to $33,770; Admin/EM Sergeant-from $46,917 to $54,736; Training/Evidence Sergeant-from $45,799 to $50,268. Both SCET positions are grant funded.

20. Notification of the following meetings where two or more members of the Apache County Board of Supervisors may be in attendance.

  • Eastern Arizona Counties Association on May 16, 2018 at 3:00 p.m. at the County Supervisors Association (CSA) building, 1905 West Washington Street in Phoenix.
  • Small Counties Forum meeting (hosted by Apache County) on May 16, 2018 at 5:30 p.m. at the CSA building, 1905 West Washington Street in Phoenix.
  • County Supervisors Association meeting on May 17, 2018 at the CSA building, 1905 West Washington Street, in Phoenix at 10:00 a.m.

21. County Manager: Update on 2018-2019 budget process.

22. County Attorney’s Office: Following a possible executive session for legal advice pursuant to A.R.S. 38-431.03(A)(3) discussion and possible approval of a settlement agreement regarding litigation with Ladell Haynes and Andre Turner.

23. Call to the Public: Individuals may address the Board on any relevant issue for an amount of time determined by the Chairman. At the close of the call to the public, Board members may not respond to any comments but may respond to criticism, ask staff to review a matter or ask that a matter be placed on a future agenda.

Pursuant to the Americans with Disabilities Act, the Apache County Board of Supervisors endeavors to ensure the accessibility of its meetings to all persons with disabilities. If you need an accommodation for a meeting, please contact the Clerk of the Board’s office at (928)337-7503, TDD (928)-337-4402 at least 48 hours prior to the meeting (not including weekends or holidays) so that an accommodation can be arranged. One or more members of the Board of Supervisors may participate telephonically or through video communication.

Posted _________________at _________a.m. p.m. by _____.

_______________________
Ryan Patterson
Clerk of the Board

 

BOS Additional Information – 05/01/2018