NATURE OF WORK:
All duties, abilities and qualifications of a Legal Secretary III, and under some supervision of the
Chief of Staff and the Legal Coordinator perform legal secretarial work of considerable difficulty for the County Attorney’s Office; compose correspondence, answers questions from staff and the public; assist with training of legal secretaries; perform ACJIS/NCIC queries.
Assist with the selection and training of support staff; prepare and process confidential and sensitive documents; assist with the training of office staff on office procedures, practices, software, filing procedures, document preparation and court procedures, statutes, and rules; provide support for one or more Deputy County Attorneys with criminal and civil case research, document and trial preparation; compose and type correspondence, contracts, reports and other legal documents; arrange schedules and coordinate meetings and interviews; assist in coordinating and implementing various programs; compile data and prepare reports; conduct or assist with special projects; report findings and propose solutions to administrative problems and make recommendations for improvements; assist in the implementation of grant-funded projects and programs; receive and account for money from various sources; advanced knowledge of supervision and management practices and effective means of communication. This position supervises the other secretaries and staff when the Chief of Staff and Legal Coordinator are out of the office.
KNOWLEDGE, SKILLS AND ABILITIES:
Excellent working knowledge of office practices, procedures and equipment; extensive knowledge of business English, spelling, punctuation and grammatical usage; advanced knowledge of Disclosure Rules and Laws, and Victims’ Rights Rules and Laws; extensive knowledge of legal terminology, the adult and juvenile court system in Arizona; advanced skills in the use of a computer, transcribing of oral dictation, and the use of current office software; certified terminal operator of the ACJIS/NCIC; able to plan and carry out assignments with minimum, if any supervision; must be able to compose legal correspondence and must possess sufficient knowledge to prepare routine court documents for an attorney’s signature and filling with the courts; possess a thorough knowledge of all functions in the County Attorney’s Office and be able to step in and assist in any area; must be willing and able to assist in the training and support of new staff members.
A High School Diploma or G.E.D. Certificate; at least three (3) years experience as a Legal
Secretary or seven (7) years of progressive office procedures and experience; OR any combination of academic education, professional training or work experience which demonstrates the ability to perform these duties