NATURE OF WORK:

Under general supervision, performs administrative work of moderate difficulty in routine or special project work; creates and maintains financial and case records and reports for the Apache County Cooperative Enforcement Narcotics Team (ACCENT); performs related work as required or assigned.

TYPICAL DUTIES:

Complies grant applications and budget and makes recommendations; prepares the monthly AZ Criminal Justice Commission Financial Report and Apprehension Report for ACJC Drug Control and System Improvement Grant; prepares the monthly DEA Statistical Report for Marijuana Eradication; prepares the application and quarterly reports for the AZ DPS Criminal Justice Enhancement Fund Grant reports; prepares application and financial report for the AZ Criminal Justice Commission Local Law Enforcement Block Grant; Coordinates and supervises selected functions within the department; prepares reports and maintains records; file and maintain all past and current/new departmental reports; coordinates information and investigations and disseminates intelligence to outside agencies; transcribes audio tapes and assists agents in completion of all reports and interviews; runs criminal histories, warrants and MVD checks on all cases; types Search Warrants for the Apache County Sheriff’s Office and local law enforcement agencies; ensure procedural follow up; observes and monitors inmates, performs searches on female inmates and personal property for contraband; answers phone and assists the public on a walk-in basis; maintains ACCENT’s computers: maintains schedule for ACCENT agents; handles all of ACCENT’ correspondence; maintains agency inventory file; maintains records for agency undercover vehicles; maintains all of ACCENT’s financial records including accounts payable, receivable, and payroll; issues purchase orders and demands; approves invoices for payment and resolves purchasing problems; orders supplies; Accepts cash, issues receipts and maintains records of all transactions; subject to call out when needed for typing search warrants, searching females, running criminal histories on current cases that occur on weekends and late night/early morning hours; Notary Public and Back-up Dispatcher when required and other duties as assigned.

KNOWLEDGE SKILLS AND ABILITIES:

Considerable knowledge of:

1.                                 principles and practices of office administration

2.                                 bookkeeping principles, practices and methods;

3.                                 Data entry and verification procedures;

4.                                 Proper coding of documents;

5.                                 Research principles, practices and methods;

6.                                 Computer hardware and software

7.                                 Dispatch policy and procedures

Ability to:

8.                                 Represent the department or division

9.                                 Establish and maintain effective working relationships with employees, other agencies, vendors and the public

10.                                Follow written and verbal instructions;

11.                                Communicate effectively verbally and in writing;

12.                                Operate a variety of standard office equipment requiring continuous or repetitive arm-hand movements;

13.                                Research and verify information;

14.                                Review or check the work of others to ensure conformance standards

MINIMUM QUALIFICATIONS:

 A High School diploma or a GED Certificate, a valid Arizona’s Driver’s License, typing skills and knowledge of computers and word processing.