NATURE OF WORK:
Under general supervision, performs administrative work of moderate difficulty in routine or special project work; creates and maintains financial and case records and reports for the Apache County Cooperative Enforcement Narcotics Team (ACCENT); performs related work as required or assigned.
Complies grant applications and budget and makes recommendations; prepares the monthly AZ Criminal Justice Commission Financial Report and Apprehension Report for ACJC Drug Control and System Improvement Grant; prepares the monthly DEA Statistical Report for Marijuana Eradication; prepares the application and quarterly reports for the AZ DPS Criminal Justice Enhancement Fund Grant reports; prepares application and financial report for the AZ Criminal Justice Commission Local Law Enforcement Block Grant; Coordinates and supervises selected functions within the department; prepares reports and maintains records; file and maintain all past and current/new departmental reports; coordinates information and investigations and disseminates intelligence to outside agencies; transcribes audio tapes and assists agents in completion of all reports and interviews; runs criminal histories, warrants and MVD checks on all cases; types Search Warrants for the Apache County Sheriff’s Office and local law enforcement agencies; ensure procedural follow up; observes and monitors inmates, performs searches on female inmates and personal property for contraband; answers phone and assists the public on a walk-in basis; maintains ACCENT’s computers: maintains schedule for ACCENT agents; handles all of ACCENT’ correspondence; maintains agency inventory file; maintains records for agency undercover vehicles; maintains all of ACCENT’s financial records including accounts payable, receivable, and payroll; issues purchase orders and demands; approves invoices for payment and resolves purchasing problems; orders supplies; Accepts cash, issues receipts and maintains records of all transactions; subject to call out when needed for typing search warrants, searching females, running criminal histories on current cases that occur on weekends and late night/early morning hours; Notary Public and Back-up Dispatcher when required and other duties as assigned.
KNOWLEDGE SKILLS AND ABILITIES:
Considerable knowledge of:
1. principles and practices of office administration
2. bookkeeping principles, practices and methods;
3. Data entry and verification procedures;
4. Proper coding of documents;
5. Research principles, practices and methods;
6. Computer hardware and software
7. Dispatch policy and procedures
8. Represent the department or division
9. Establish and maintain effective working relationships with employees, other agencies, vendors and the public
10. Follow written and verbal instructions;
11. Communicate effectively verbally and in writing;
12. Operate a variety of standard office equipment requiring continuous or repetitive arm-hand movements;
13. Research and verify information;
14. Review or check the work of others to ensure conformance standards
A High School diploma or a GED Certificate, a valid Arizona’s Driver’s License, typing skills and knowledge of computers and word processing.