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Joe Shirley, Jr.
Tom M. White, Jr.
Barry Weller
Member
Chairman
Vice Chairman
District I District II District III

NOTICE OF A PUBLIC MEETING AND AGENDA OF THE
APACHE COUNTY BOARD OF SUPERVISORS,
THE APACHE COUNTY PUBLIC HEALTH SERVICES DISTRICT,
THE APACHE COUNTY LIBRARY DISTRICT AND
 THE APACHE COUNTY JAIL DISTRICT
January 7, 2014  
Board of Supervisors' Hearing Room, First Floor
75 West Cleveland Street
St. Johns, Arizona
8:30 a.m. MST

Invocation by Invitation.
Pledge of Allegiance.
   

NOTICE OF PUBLIC MEETING AND AGENDA OF THE
APACHE COUNTY PUBLIC HEALTH SERVICES DISTRICT 
HELD IN CONJUNCTION WITH THE
BOARD OF SUPERVISORS MEETING
January 7, 2014

1.  Discussion and possible approval to renew the contracts with Jennifer Foote, RN, Marilyn Slaughter, RN, and Rebecca Rivera, RN to provide clinical services as subcontractors.

2.  Discussion and possible approval to move April Blair, Program Coordinator I, from a work schedule of 80 hours a pay period to 40 hours a pay period due to the change in grant funding. This will result in a cost savings $13,102.75.

3.  Discussion and possible approval to accept $3,500 Capacity Building Award for the Medical Reserve Corp from the National Association of County and City Health Officials.

4.  Discussion and possible approval of a new part-time, temporary Health Educator I position, 19 hours per week, no benefits paid from Health Start Grant, not to exceed 90 days. Rate of pay $9.74 per hour.


5.  Discussion and possible approval to convert an existing vacant full-time Health Educator I position to two part-time (19 hour per week, no benefits) positions. A part-time Health Educator I position is needed for the Teen Outreach Program in Ganado and Chinle utilizing grant funds from the Teen Outreach Program. This change will result in a cost savings of $1,013.00.

NOTICE OF PUBLIC MEETING AND AGENDA OF THE
APACHE COUNTY LIBRARY DISTRICT 
HELD IN CONJUNCTION WITH THE
BOARD OF SUPERVISORS MEETING
January 7, 2014

1.  Discussion and possible approval to maintain Melissa Thomas' current rate of pay when she moves from part-time to full-time Library Specialist I for the Sander's Public Library. Rate of pay is $9.56 per hour. 


NOTICE OF PUBLIC MEETING AND AGENDA OF THE
APACHE COUNTY JAIL DISTRICT 
HELD IN CONJUNCTION WITH THE
BOARD OF SUPERVISORS MEETING
January 7, 2014

1.  Discussion and possible approval to convert the currently vacant full-time Jail Nurse, R.N. position to four (4) permanent part-time Nurse R.N. position with no benefits. All positions combined will not exceed 40 hours per week. This change will result is a savings of $21,000.  

 

NOTICE OF A PUBLIC MEETING AND AGENDA OF
THE APACHE COUNTY BOARD OF SUPERVISORS
January 7, 2014
     

1.  Call to the Public: Individuals may address the Board on any relevant issue for an amount of time determined by the Chairman. At the close of the call to the public, Board members may not respond to any comments but may respond to criticism, ask staff to review a matter or ask that a matter be placed on a future agenda.

2.  Engineering Department: Discussion and possible approval to enter into Task Agreement #1 with BIA-Division of Transportation, Chinle Agency and Districts I & II for the purpose of road maintenance on BIA routes.

3.  District III Roads: Public hearing followed by discussion and possible action regarding approval of adding to the Apache County Road Maintenance System, Non-system Roads N3119, N3120 and N3114 and approval of a resolution. The estimated cost is $115,173.

4.  Discussion and possible approval of CONSENT ITEMS: All items indicated by an asterisk (*) will be handled by a single vote as part of the consent agenda, unless a Board Member, County Manager or member of the public objects at the time the agenda item is called.

County Manager/Clerk of the Board:

*A.  Request approval of minutes dated December 17, 2013.

*B.  Request approval of demands dated December 17, 2013 to January 7, 2014. Demands are payments made by the County. Specific details of the demands may be requested through the County public record request process.

Personnel Items:

*C.  Probation Services: Request authorization to remove Paulette Davis from probationary status effective December 29, 2013 with the 2.5% end of probation increase.

*D.  District II: Request authorization to remove Wilbur Smith from probationary status effective January 1, 2014 with the 2.5% end of probation increase.

*E.  District II: Request authorization of the lateral transfer of Brian Owens from Facility/Construction Worker II, to the vacant Road Maintenance Worker II position with his current salary of $26,861.15. 

*F.  District I: Request authorization to convert the vacant Secretary position back to a Custodian/Groundskeeper position and fill the vacancy. This position was converted to a Secretary position on July 9, 2013. This will result in a cost savings of $1,001.

Community Development:

*G.  Request approval to re-appoint Tom Tilford and Patsy Plant as Planning and Zoning Commission members for a four (4) year term.

*H.  Request approval of a reversion to acreage for Jorjanna VanSteenberg to combine two lots in Hacienda San Juan, Lots 281 and 282. Property is located near St. Johns, AZ parcel 203-50-281 & 203-50-282.  This was unanimously approved by the Planning and Zoning Commission.

*I.  Request approval of a reversion to acreage for Helen Mae Coombs to combine 4 lots in The Wilderness lots 5, 6, 7, & 8. Property is located near Vernon, AZ. Parcels 106-70-005, 106-70-006, 106-70-007 and 106-70-008. This was unanimously approved by the Planning and Zoning Commission.

5.  Recorder's Office: Discussion and possible approval to move the Election Department under the Recorder's Office to become effective upon Board approval. This administrative merge is to enable the offices to streamline logistics and programmable services, to assure additional safeguards to the election process, to address recent changes to election laws, the bifurcation of the election rules in a more efficient and uniform manner, and to maximize services within the budgetary constraints. 

6.  Probation Department: Discussion and possible approval to continue the Intergovernmental Agreement between the Arizona Supreme Court, Apache County School Superintendent's Office and the Apache County Superior Court for Detention Education funding in the amount of $45,506.00. This is an ongoing IGA and source of funding and requires no matching funds. 

7.  Election Department: Discussion and possible approval of the cancellation of the Call of Election for the Vernon Fire District Board previously approved on September 17, 2013.

8.  Engineering Department: Discussion and possible approval of a Safety Boot Program Policy for County employees.

Pursuant to the Americans with Disabilities Act, the Apache County Board of Supervisors endeavors to ensure the accessibility of its meetings to all persons with disabilities. If you need an accommodation for a meeting, please contact the Clerk of the Board's office at (928)337-7503, TDD (928)-337-4402 at least 48 hours prior to the meeting (not including weekends or holidays) so that an accommodation can be arranged. One or more members of the Board of Supervisors may participate telephonically or through video communication. 

 Posted:  _________at _____a.m.  p.m. by ____.

___________________________
Delwin Wengert, Clerk of the Board

 
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