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Joe Shirley, Jr.
Tom M. White, Jr.
Barry Weller
Member
Chairman
Vice Chairman
District I District II District III

NOTICE OF A PUBLIC MEETING AND AGENDA OF THE
APACHE COUNTY BOARD OF SUPERVISORS,
APACHE COUNTY PUBLIC HEALTH SERVICES DISTRICT,
THE APACHE COUNTY LIBRARY DISTRICT
AND THE APACHE COUNTY JAIL DISTRICT
September 17, 2013  
Board of Supervisors' Hearing Room, First Floor
75 West Cleveland Street
St. Johns, Arizona
8:30 a.m. MST

Invocation by Invitation.
Pledge of Allegiance.
 


NOTICE OF PUBLIC MEETING AND AGENDA
APACHE COUNTY PUBLIC HEALTH SERVICES DISTRICT 
HELD IN CONJUNCTION WITH THE BOARD
OF SUPERVISORS MEETING
September 17, 2013

1. Discussion and possible approval of the Apache County Public Health Services District policy for establishing fees for immunizations.   

2. Discussion and possible approval to reclassify Stephanie Hannah, Administrative Assistant I (range 22) from part time to full time (24 hours per week) with benefits, effective September 8, 2013. This reclassification was budgeted for in this fiscal year. 

3. Discussion and possible approval of reduction of work hours for Kimberly Penrod, Executive Assistant from 40 hours to 32 hours per week, effective September 8, 2013.

4. Discussion and possible approval to reclassify Elizabeth Castillo from an Administrative Assistant, (range 22) to an Executive Assistant (range 33) effective September 8, 2013. 

5. Discussion and possible approval to convert the currently vacant Program Coordinator I position (range 26) to a Program Coordinator II (range 31) and fill the vacancy. This is a grant funded position.

6. Discussion and possible approval of Intergovernmental Agreement ADHS12-007883 Emergency Preparedness Program Amendment #5 that replaces the Price Sheet and Attachment A. 


NOTICE OF PUBLIC MEETING AND AGENDA OF THE
APACHE COUNTY LIBRARY DISTRICT 
HELD IN CONJUNCTION WITH THE
BOARD OF SUPERVISORS MEETING
September 17, 2013

1.  Discussion and possible approval of community representatives, proposed budget, and strategic planning process for the Sanders Public Library. 

2.  Discussion and possible approval to accept the donation of an Automatic Electronic Defibrillator unit valued at $1,239 for the Alpine Public Library from the Alpine Area Library Friends Group.

3.  Discussion and possible approval to remove Carmen Oakes from probation with the 2.5% end of probation increase, effective August 25, 2013.


NOTICE OF PUBLIC MEETING AND AGENDA OF THE
APACHE COUNTY JAIL DISTRICT 
HELD IN CONJUNCTION WITH THE
BOARD OF SUPERVISORS MEETING
September 17, 2013

1.  Discussion and possible approval of a request to increase the salary of Cheryl Stradling, Dispatch Supervisor, from 43,380.66 to $46,380.66 per year.  This request is made due to Mrs. Stradling taking on the duties of her new Dispatch Supervisor position and continuing to perform her duties from her previous position as Administrative Coordinator in the Jail. Mrs. Stradling' Administrative Coordinator position will remain vacant which will allow for a savings to the Jail District of $60,000.00 per year.

2.  Discussion and possible approval of an Intergovernmental Agreement with the White Mountain Apache Tribe to house their inmates.


NOTICE OF A PUBLIC MEETING AND AGENDA OF THE APACHE
COUNTY BOARD OF SUPERVISORS
September 17, 2013

 
1.  Call to the Public: Individuals may address the Board on any relevant issue for an amount of time determined by the Chairman. At the close of the call to the public, Board members may not respond to any comments but may respond to criticism, ask staff to review a matter or ask that a matter be placed on a future agenda. 


2.  Discussion and possible approval of CONSENT ITEMS: All items indicated by an asterisk (*) will be handled by a single vote as part of the consent agenda, unless a Board Member, County Manager or member of the public objects at the time the agenda item is called.    

County Manager/Clerk of the Board:

*A.  Request approval of minutes dated August 27, 2013 and September 3, 2013.

*B.  Request approval of demands dated September 3, 2013 to September 17, 2013. Demands are payments made by the County. Specific details of the demands may be requested through the County public record request process.

Personnel Items:

*C.  District III, St. Johns, Road Yard: Request approval to remove Bonifacio Morales from probationary status, with the 2.5% end of probation increase, effective August 26, 2013. 
  
3.  Election Department: Discussion and possible approval to increase the Vernon Fire District Board from a 3 member Board to a 5 member Board.

4.  Election Department: Discussion and possible approval to publish the Call of Election for the Vernon Fire District. The Special Election is scheduled for March 11, 2014.

5.  Election Department: Discussion and possible appointment of all tally Board workers, replacements centers and drop boxes for the upcoming March 11, 2014 Special ''All Mail'' Election.   

6.  Probation Services: Discussion and possible authorization to reduce the vacant Field Supervisor position, range 45 ($38,530) to a Probation Officer III range 44 (37,590) which will result in a savings of $940 and upgrade a vacant Probation Officer II position  range 42 ($35,778) to a Probation Officer III, range 44 ($37,590) which will result in an increase of $1,812. Both positions are paid from state grants and will result in no increase to the general fund.

7.  Malena Bazurto, Grant Manager: Discussion and possible approval to enter into an Agreement with Northern Arizona Council Of Governments (NACOG) for an Environmental Assessment of the Eagar Rodeo Grounds, as necessary to apply for Department of Housing Community Development Block Grant funding. Cost not to exceed $5,000.  

8.  County Manager: Discussion and possible approval of a lease agreement with American Tower to place a tower near Lyman Lake. 

9.  Sheriff's Office: Discussion and possible acceptance of Emergency Management Performance Grant for FY2014 in the amount of $125,185. This grant funds salary, operating expenses, travel, vehicle, computers and radios for the Emergency Management program. Matching funds are provided by $40,000 from the general fund and the remainder from the Sheriff's Office and is an ongoing grant.

10.  Engineering Department: Discussion and possible approval to enter into an Intergovernmental Agreement with Tucson Electric Power for the purpose of repairing County Road 4162. This item was tabled from a previous meeting.
 
11.  Engineering Department: Discussion and possible approval of extending the current Memorandum of Understanding between Apache County and the Navajo Nation Department of Transportation for a cooperative work agreement.

12.  County Manager: Discussion and possible approval of a proclamation recognizing September 17, 2013 as Constitution Day.

13.  County Manager: Discussion and possible approval to extend the Declaration of Emergency due to the continued rain and resulting mud conditions to October 15, 2013.

14.  County Manager: Notification of the Small Counties Forum meeting on September 18, 2013 at 6:00 p.m. at the County Supervisors Association (CSA) Conference Room, 1905 W. Washington Street, Phoenix Arizona and the County Supervisors Association meeting on September 19, 2013 at 10:00 a.m. at the CSA Office, 1905 W. Washington Street, Phoenix, Arizona where two or more members of the Apache County Board of Supervisors may be in attendance. 
 
15.  Presentation by Jack Husted, Consultant for the White Mountain Regional Transportation Committee.

16.  Presentation by Craig Sullivan Executive Director of the County Supervisors Association regarding activities of the County Supervisors Association including the recent legislative session.    


Pursuant to the Americans with Disabilities Act, the Apache County Board of Supervisors endeavors to ensure the accessibility of its meetings to all persons with disabilities. If you need an accommodation for a meeting, please contact the Clerk of the Board's office at (928)337-7503, TDD (928)-337-4402 at least 48 hours prior to the meeting (not including weekends or holidays) so that an accommodation can be arranged. One or more members of the Board of Supervisors may participate telephonically or through video communication. 

 Posted:  _________at _____a.m.  p.m. by ____.


___________________________
Delwin Wengert, Clerk of the Board

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