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Joe Shirley, Jr.
Tom M. White, Jr.
Barry Weller
Member
Chairman
Vice Chairman
District I District II District III

NOTICE OF A PUBLIC MEETING AND AGENDA OF THE
APACHE COUNTY BOARD OF SUPERVISORS,
THE APACHE COUNTY PUBLIC HEALTH SERVICES DISTRICT AND
THE APACHE COUNTY LIBRARY DISTRICT
May 7, 2013  
Board of Supervisors' Hearing Room, First Floor
75 West Cleveland Street
St. Johns, Arizona
8:30 a.m. MST

Invocation by Invitation.
Pledge of Allegiance.
 

NOTICE OF PUBLIC MEETING AND AGENDA
APACHE COUNTY PUBLIC HEALTH SERVICES DISTRICT 
HELD IN CONJUNCTION WITH THE BOARD
OF SUPERVISORS MEETING
May 7, 2013

1.  Discussion and possible approval of the creation of the Medico-Legal Death Investigator (Range 43) and related operating expenses.
 

NOTICE OF PUBLIC MEETING AND AGENDA
APACHE COUNTY LIBRARY DISTRICT 
HELD IN CONJUNCTION WITH THE BOARD
OF SUPERVISORS MEETING
May 7, 2013

1.  Discussion and possible approval to renew our electronic subscription to Ancestry Library Edition in the amount of $7,830 to provide public access to their database at all of our libraries.     

2.  Discussion and possible approval to close District libraries on Saturday, May 25, 2013 and Saturday August 31, 2013 due to low demand for library services on these holiday weekends.  

3.  Discussion and possible approval of a lease agreement renewal between Sanders Unified School District and the Apache County Library District effective July 1, 2013 through June 30, 2014. The monthly rental will remain at $300.00 per month. 

4.  Discussion and possible approval to advertise Request for Proposals for janitorial services for seven facilities in the Apache County Library District. 

5.  Discussion and possible approval to advertise Request for Proposals for janitorial services for Greer Memorial Library.

6.  Discussion and possible approval for the Round Valley Public Library to participate in the Springerville-Eagar Fourth of July Parade.

NOTICE OF A PUBLIC MEETING AND AGENDA OF THE
APACHE COUNTY BOARD OF SUPERVISORS
May 7, 2013

1.  Call to the Public: Individuals may address the Board on any relevant issue for an amount of time determined by the Chairman. At the close of the call to the public, Board members may not respond to any comments but may respond to criticism, ask staff to review a matter or ask that a matter be placed on a future agenda.

2.  County Manager: Discussion and possible approval of a Series 6 and Series 11 Liquor License Application recommendation for Amy Nations, Greer Peaks, 1 Main Street in Greer, Arizona. 
 
3.  County Manager: Discussion and possible approval of a Special Event Liquor License Application recommendation for Terry Fillipi, Alpine Music Festival on June 15, 2013 Located at 42661 Highway 180, in Alpine, Arizona.

4.  Judge Jay Yellowhorse: Presentation on the Community Cleanup Project that was created in April, 2011.

5.  Discussion and possible approval of CONSENT ITEMS: All items indicated by an asterisk (*) will be handled by a single vote as part of the consent agenda, unless a Board Member, County Manager or member of the public objects at the time the agenda item is called.

County Manager/Clerk of the Board:

*A.  Request approval of minutes dated April 16, 2013 and April 17, 2013.

*B.  Request approval of demands dated April 16, 2013 to May 7, 2013. Demands are payments made by the County. Specific details of the demands may be requested through the County public record request process.

*C.  District III: Request authorization to provide $1,500 in food items to the St. Johns Senior Citizens Center utilizing District III funds.
 
Personnel Items:

*D.  Community Development: Request authorization to remove Cindy Lee, permanent, part time Administrative Assistant I (range 22), effective April 30, 2013 and Shanna Pearce, permanent, part time Administrative Assistant I (range 22) from probationary status effective May 1, 2013 with the 2.5% end of probation increase.

*E.  Probation Services: Request authorization to remove Brianna Hannah, Secretary, (range 20) from probationary status using temporary time, effective May 5, 2013 with the 2.5% end of probation increase.

*F.  District II: Request authorization to hire a temporary Facilities & Maintenance Worker II (range 27) for 60 days not to exceed amount of $3800.61. 

6.  Probation services: Discussion and possible approval to transfer Luis Morales to the Probation Specialist (range 25) position at $24,100.83 due to his experience with the department. 

7.  Finance Department: Discussion and possible approval of the Lease/Purchase Agreement with Wells Fargo Bank in the amount of $508,000.00 for the purchase of the Tyler Software. The Tyler Technologies contract was approved by the Board of Supervisors on March 19, 2013. 

8.  Finance Department: Discussion and possible approval to amend the purchasing policy to increase the bidding threshold in accordance with the Auditor General's threshold guidelines as permitted in A.R.S. 11-254.01, 41-2535 and 41-2501(C).

9.  Finance Department: Discussion and possible approval to become a member of the Intergovernmental Cooperative Purchasing Agreement, National Purchasing Partners.  
           
10.  Malena Bazurto, Grants Manager: Discussion and possible approval to hire Woodson Engineering to complete an environmental assessment at the Apache County Fair Grounds for the 2012 Community Development Block Grant Project at a cost not to exceed $12,820.  

11.  County Manager/Community Development: Discussion and possible approval to modify Administrative Assistant I (range 22) Shanna Pearce's position from part time (19 hours) to full time (40 hours) and assign her the additional duties of the switchboard & mailroom.  

12.  County Manager: Discussion and possible approval to cancel the lease contract with the Town of Eagar for the use of the Apache County rodeo ground facility. 

13.  Sheriff's Office: Discussion and possible approval of the High Intensity Drug Trafficking Area (HIDTA) grant in the amount up to $4,000 to be used for domestic highway enforcement activities.

14.  County Manager: Discussion and possible approval of a press release urging action by the Governor and the legislature regarding County funding priorities.
 
15.  County Manager: Following a possible executive session pursuant to ARS 38-431.03 (A)(3) for legal advice regarding the possible implementation of future predatory animal regulations, discussion and possible approval of a resolution regarding predatory animals and the increasing threat to the safety, health and welfare of people.

A-ACTION     
D-DISCUSSION

Pursuant to the Americans with Disabilities Act, the Apache County Board of Supervisors endeavors to ensure the accessibility of its meetings to all persons with disabilities. If you need an accommodation for a meeting, please contact the Clerk of the Board's office at (928)337-7503, TDD (928)-337-4402 at least 48 hours prior to the meeting (not including weekends or holidays) so that an accommodation can be arranged. One or more members of the Board of Supervisors may participate telephonically or through video communication. 
 
Posted:  _________at _____a.m.  p.m. by ____.


___________________________
Delwin Wengert, Clerk of the Board

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