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Joe Shirley, Jr.
Tom M. White, Jr.
Barry Weller
Member
Chairman
Vice Chairman
District I District II District III

NOTICE OF A PUBLIC MEETING AND AGENDA OF THE
APACHE COUNTY BOARD OF SUPERVISORS,  
THE APACHE COUNTY PUBLIC HEALTH SERVICES DISTRCT
AND THE APACHE COUNTY LIBRARY DISTRICT

March 19, 2013  
Board of Supervisors' Hearing Room, First Floor
75 West Cleveland Street
St. Johns, Arizona
8:30 a.m. MST


Invocation by Invitation.
 
Pledge of Allegiance. 

NOTICE OF PUBLIC MEETING AND AGENDA
APACHE COUNTY PUBLIC HEALTH SERVICES DISTRICT 
HELD IN CONJUNCTION WITH THE BOARD
OF SUPERVISORS MEETING
March 19, 2013

1. Discussion and possible approval to enter into a Professional Services Agreement and engage the services of NOMAD Consulting to research and develop a Hazard Risk Assessment for Southern Apache County. Further, to also develop a Continuity of Operations Plan for the Public Health Services District.

2. Discussion and possible Approval of the Intergovernmental Agreement Contract #ADHA13-039571, Immunization Program to provide immunization related services. This is an ongoing program.

3. Discussion and possible approval to enter into a Contractor Agreement with National Association of County and City Health Officials (NACCHO Contract #2013-030701) to provide goods and/or services to enhance the programmatic activities of the Chronic Disease Self-Management Program.  


NOTICE OF PUBLIC MEETING AND AGENDA
APACHE COUNTY LIBRARY DISTRICT 
HELD IN CONJUNCTION WITH THE BOARD
OF SUPERVISORS MEETING
March 19, 2013

1. Discussion and possible ratification of the purchase of 12 Dell computers in the amount of $10,010.69 through Arizona State Contract #ADSP010-00000010.

2. Discussion and possible approval of the updated agreement with Better World Books to participate in their library program which sell our discarded library materials and select gift materials which are out of scope for our collections.


NOTICE OF A PUBLIC MEETING AND AGENDA OF THE
APACHE COUNTY BOARD OF SUPERVISORS
March 19, 2013

1. Call to the Public: Individuals may address the Board on any relevant issue for an amount of time determined by the Chairman. At the close of the call to the public, Board members may not respond to any comments but may respond to criticism, ask staff to review a matter or ask that a matter be placed on a future agenda.

2. Discussion and possible approval of CONSENT ITEMS: All items indicated by an asterisk (*) will be handled by a single vote as part of the consent agenda, unless a Board Member, County Manager or member of the public objects at the time the agenda item is called.

County Manager/Clerk of the Board:

*A.  Request approval of minutes dated March 5, 2013.

*B. Request approval of demands dated March 5, 2013 to March 19, 2013. Demands are payments made by the County. Specific details of the demands may be requested through the County public record request process.

Personnel Items:

*C. Request authorization to transfer Dispatcher Stephanie Puzzi-Vallejos from her current position to ACCENT Coordinator with no change in salary effective March 11, 2012. ACCENT Coordinator is a grant funded position. 

*D. Superior Court: Request approval of the re-appointment of Kay H. Wilkins and Michael Roca as Superior Court Judges Pro-Tem for the period beginning July 1, 2013 and ending June 30, 2014. 

*E. Treasurer's Office: Request authorization to hire a temporary Administrative Assistant I position at $10.50 per hour, for a period not to exceed 120 days. 

*F. Round Valley Justice Court: Request authorization of the sick leave payout balance for Roberta Reed as Chief Justice Court Clerk in accordance with Human Resources Policy 3.25 - Retirees Accumulated Sick Leave.  
 
3. Engineering Department: Discussion and possible approval for District II to purchase a new service truck using Pima County Contract #B508299. The amount is $110,051.96 to be paid for with District II carryover funds.

4. School Superintendent's Office, The Apache County Educational Services Agency: Discussion and possible approval to enter into an Intergovernmental Agreement with the Navajo County Educational Service Agency, the fiscal agent of Northeast Arizona Regional Center, to participate in a collaborative project with the Arizona Department of Education and the Governor's Office of Education Innovation to provide regionally-based service, support, and technical assistance to local education agencies in successfully implementing Arizona's education reform plans through Race to the Top. 

5. Malena Bazurto, Grant Manager: Discussion and possible adoption of the annual Fair Housing Proclamation and observe April as Fair Housing Month.

6. Election Department: Discussion and possible approval of the Canvass of the March 12, 2013 Special Election.
 
7. Treasurer/Assessor: Discussion and possible approval of a software contract with Tyler Technologies Inc. A lease purchase agreement will be brought before the Board of Supervisors at a later date. 

8. Human Resources: Discussion and possible approval of an Apache County Volunteer program and application which shall allow Department Heads and Elected Officials to periodically utilize citizens, at minimal cost to the County, for work load support as may be needed. Department Heads and Elected Officials shall be responsible for any expenses associated with Workers Compensation and travel as may be approved per job assignment for each of their respective volunteers.

9. County Manager: Discussion and possible approval of procedures and establishing online auction with PublicSurplus.gov and approval of a list of County owned property to offer for sale through the auction process.  

10. County Manager: Discussion and possible approval to hold the April 2, 2013 Board of Supervisors meeting at the Ft. Defiance Chapter House located at 112 & Indian Route, 110 Junction SW, in Ft. Defiance, Arizona at 9:30 a.m. Mountain Daylight Time (MDT), 8:30 a.m. Mountain Standard Time (MST).


11. Notification of the Small Counties Forum meeting on Wednesday, March 20, 2013 at 6:30 at the County Supervisors Association (CSA) building, 1905 W. Washington Street in Phoenix, followed by the County Supervisors Association meeting on March 21, 2013 at 10:00 a.m. at the CSA building, 1905 W. Washington Street, in Phoenix.
 
Pursuant to the Americans with Disabilities Act, the Apache County Board of Supervisors endeavors to ensure the accessibility of its meetings to all persons with disabilities. If you need an accommodation for a meeting, please contact the Clerk of the Board's office at (928)337-7503, TDD (928)-337-4402 at least 48 hours prior to the meeting (not including weekends or holidays) so that an accommodation can be arranged. One or more members of the Board of Supervisors may participate telephonically or through video communication. 
 
Posted:  _________at _____a.m.  p.m. by ____.


___________________________
Delwin Wengert, Clerk of the Board

 
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