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Joe Shirley, Jr.
Tom M. White, Jr.
Barry Weller
Member
Chairman
Vice Chairman
District I District II District III

NOTICE OF A PUBLIC MEETING AND AGENDA OF THE
APACHE COUNTY BOARD OF SUPERVISORS,  
THE APACHE COUNTY PUBLIC HEALTH SERVICES DISTRCT
AND THE APACHE COUNTY JAIL DISTRICT

February 19, 2013  
Board of Supervisors' Hearing Room, First Floor
75 West Cleveland Street
St. Johns, Arizona
8:30 a.m. MST

Invocation by Invitation.
Pledge of Allegiance. 


NOTICE OF PUBLIC MEETING AND AGENDA
APACHE COUNTY PUBLIC HEALTH SERVICES DISTRICT 
HELD IN CONJUNCTION WITH THE BOARD
OF SUPERVISORS MEETING
February 19, 2013

1.  Discussion and possible approval to continue the cost reimbursable sub-contract with Arizona Board of Regents, University of Arizona to provide Supplemental Nutrition Assistance Program-Education (SNAP-ED) responsibilities during the period of October 1, 2012 through September 30, 2013.

2.  Discussion and possible approval to enter into an Agreement with the Round Valley Senior Center for transportation of Well Woman Health Check clients to and from Health District clinics.

3.  Discussion and possible approval to create a new position of Division Manager of Environmental Health/Public Health Emergency Preparedness, (salary range 54) and advertise and fill the position. ½ the salary and ERE will be paid from grant funds and ½ of the salary and ERE paid from Public Health Services District funds. A saving of $34,316.50 in salary and ERE will result from the reorganization.


NOTICE OF PUBLIC MEETING AND AGENDA
APACHE COUNTY JAIL DISTRICT 
HELD IN CONJUNCTION WITH THE BOARD
OF SUPERVISORS MEETING
February 19, 2013

1.  Discussion and possible approval to remove Ashton Powers for probationary status with the 2.5% end of probation increase effective January 30, 2013.

NOTICE OF A PUBLIC MEETING AND AGENDA OF THE
APACHE COUNTY BOARD OF SUPERVISORS
February 19, 2013

1.  Recognition of the retirement of Barbara Silversmith from the Clerk of the Court's Office.

2.  Call to the Public: Individuals may address the Board on any relevant issue for an amount of time determined by the Chairman. At the close of the call to the public, Board members may not respond to any comments but may respond to criticism, ask staff to review a matter or ask that a matter be placed on a future agenda.

3.  Round Valley Justice Court: Discussion and possible appointment of Roberta Reed to fill the vacant position of Justice of the Peace in the Round Valley Precinct.

4.  Community Development: Public hearing for consideration of a revision to acreage for Larry and Karen Matejka to combine two lots in Winsor Valley Ranch, Phase 1, Lots 125 and 133. Property is located in Concho, Arizona on parcels 201-79-125 and 201-79-133.
 
5.  Community Development: Discussion and possible approval of a revision to acreage for Larry and Karen Matejka to combine two lots in Winsor Valley Ranch, Phase 1, Lots 125 and 133. Property is located in Concho, Arizona on parcels 201-79-125 and 201-79-133.
 
6.   Doyel Shamley, Apache County Natural Resource Representative: Update on the Southfork and Alpine Wildland Fire Hazardous Fuels Reduction treatments and also an update and tentative results from the Alpine Community Meeting that was held February 15, 2013 regarding predator animals.    

7.  Discussion and possible approval of CONSENT ITEMS: All items indicated by an asterisk (*) will be handled by a single vote as part of the consent agenda, unless a Board Member, County Manager or member of the public objects at the time the agenda item is called. 

County Manager/Clerk of the Board:

*A.  Request approval of minutes dated February 5, 2013.

*B.  Request approval of demands dated February 5, 2013 to February 19, 2013. Demands are payments made by the County. Specific details of the demands may be requested through the County public record request process.
      
Personnel Items:

*C.  Treasurer's Office: Request authorization to create a temporary, full time Clerk position at $8.20 per hour, not to exceed 120 days.

*D.  County Manager: Request approval to convert the vacant full time Administrative III position (range 30) to a part time (19 hours per week) Administrative I (range 22) and fill the vacancy.

*E.  Human Resources: Request authorization to convert the currently vacant full time Human Resources Technician (range 32) to a part time (19 hours per week) Administrative Assistant I (range 22) and fill the vacancy.

*F.  Recorder's Office: Request approval to extend the employment of Betty Coplan through June 30, 2013 utilizing the Recorder's Surcharge Fund.

*G.  Recorder's Office: Request authorization reclassify Annabelle Castillo from an Administrative Assistant II (range 26) position to an Administrative Assistant III (range 30). Additional funding for this action will come from the Recorder's Surcharge Fund. 

*H.  District I: Request authorization to remove Gloria Bowman from probationary status effective February 13, 2013 with the 2.5% end of probation increase.

Engineering Department:
 
*I.  Request approval to solicit bids for labor, equipment and installation to bring above ground fuel storage tanks into Navajo Nation EPA Compliance at Ganado and Chinle.    

8.  Recorder's Office: Discussion and possible approval to renew the Recorder's Software Computerized System Maintenance Agreement for another 5 years beginning on May 1, 2013 through April 30, 2018, at the annual cost of $12,600. There is no increase in cost for this renewal and will be paid utilizing the Recorder's Fee charges. 

9.  Sheriff's Office: Discussion and possible approval to accept the 2012 Homeland Security Multi-Jurisdictional Communications Upgrade Grant in the amount of $59,800.
 
10.  County Attorney's Office: Following a possible executive session for legal advice pursuant to A.R.S. §38-431-03(A)(3), discussion and possible approval of a resolution appointing the Arizona Attorney General's Office as legal counsel representing Apache County in regard to Tax Case TX2013-00241, a lawsuit in which Apache County is one of many defendants in a dispute on valuation of Transwestern Pipeline.
 
11.  County Manager: Discussion and possible approval of a new Apache County volunteer program along with related intake documentation on volunteer service with the County. 

12.  Engineering Department: Discussion and possible approval of a resolution in support of Forest Road 249 Project.

13.  Engineering Department: Discussion and recommendation to reject Bid #201307 for an Incline Screen and re-solicit for bids.

14.  County Manager: Discussion and possible approval of an Intergovernmental Agreement with the Arizona Forestry Division regarding the disbursement of the FY2013 funding for Eastern Arizona Counties Organization for environmental program assistance. 

15.  Apache County School Business Consortium: Discussion and possible approval to enter into a Memorandum of Understanding with Northland Pioneer College to co-locate NPC microwave equipment to provide services to the Round Valley Primary School.

16.  Apache County School Business Consortium: Discussion and possible approval to advertise and solicit sealed bids for Request for Proposals to upgrade the broadband microwave system from St. Johns to Round Valley and from St. Johns to Sanders.

17.  County Manager: Discussion and possible approval of an Intergovernmental Agreement Extension with Yavapai County for Restoration of Competency Contract.

18.  County Manager: Discussion and possible approval of a letter to Sheryl Barrett, Wolf Recovery Coordinator, regarding wolf reintroduction.

19. County Manager: Discussion and possible approval of the appointment of Supervisor Barry Weller to serve as an Apache County representative on the Northern Arizona Council of Governments (NACOG) Board. 

20.  County Manager: Notification of Small Counties Forum meeting on February 20, 2013 at 6:30 p.m. located at the Hilton Garden Inn3838 E. Van Buren Street in Phoenix and the County Supervisor Association (CSA) Meeting on February 21, 2013 at 10:00 a.m. located at the CSA building 1905 W. Washington Street in Phoenix where two or more members of the Apache County Board of Supervisors may be in attendance.

 
Pursuant to the Americans with Disabilities Act, the Apache County Board of Supervisors endeavors to ensure the accessibility of its meetings to all persons with disabilities. If you need an accommodation for a meeting, please contact the Clerk of the Board's office at (928)337-7503, TDD (928)-337-4402 at least 48 hours prior to the meeting (not including weekends or holidays) so that an accommodation can be arranged. One or more members of the Board of Supervisors may participate telephonically or through video communication.  

Posted:  _________at _____a.m.  p.m. by ____.


_____________________________
Delwin Wengert, Clerk of the Board


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